Recruitment can be a very jargon-heavy area of business, with lots of acronyms for you to wrap your head around. At Omni, we like to be as accessible as possible, which is why we’ve put together an explanation of RPO terminology. If you think we’ve missed anything off the list, let us know and we’ll add it on!

RPO Terminology Explained

RPO (Recruitment Process Outsourcing)

Recruitment Process Outsourcing involves a company outsourcing part or all its recruitment needs to an external provider. That agency will take responsibility for meeting the company’s resourcing needs as they rise and fall throughout the year, managing the entire end-to-end process if needed. They will adopt the company’s brand and values, creating a seamless transition between the two.

Talent Pool

A talent pool is a database of candidates who you or your recruiter have identified as being of interest. It is likely to contain a mix of people who have previously applied for roles, and individuals who you have actively sought out. Theoretically, you could approach any of these candidates at a moment’s notice, confident that they would be interested in the position that you’re offering.

Talent Pipeline

A more refined group of candidates than the talent pool. You will have already developed a relationship with these individuals over a period of time, laying the groundwork for them to be able to fill a position at relatively short notice.

EVP (Employee Value Proposition)

An Employee Value Proposition is the set of benefits and rewards that a company can offer to employees in return for their work, skills and commitment. A company can define itself by what it chooses to give employees, making it more or less attractive in the eyes of potential talent. The EVP should demonstrate what the company stands for and why people are proud to work there.

KPI (Key Performance Indicator)

A Key Performance Indicator is a value which can be measured to establish whether or not an organisation is meeting its targets. In recruitment, these objectives tend to centre around time to hire, cost to hire and the quality of the hire.

ATS (Applicant Tracking System)

An applicant tracking system is a piece of recruitment technology that allows recruiters to track the status of individual applicants. Various systems are available on the market, each boasting different features and functionalities suitable for different sizes of companies, and most providers will allow you a free demonstration. At Omni we have developed our own bespoke applicant tracking system called Appellia.

Active Candidate

An active candidate is someone who is open to new job opportunities and has taken steps to make their interest known. For example, they might have uploaded their CV online, registered with a recruitment agency and begun submitting job applications.

Passive Candidate

A passive candidate is someone who is fairly content and happy in their current role and not actively looking for employment elsewhere. They should still be considered a role if you identify that they have the necessary skills, experience and mindset.


Once a formal agreement has been reached between the organisation and successful candidate, the onboarding process can begin. Through this process, an employee may be asked to complete a number of background checks, undertake some initial training and familiarise themselves with company policy.

If you have any additional questions about RPO terminology, or are interested in our services, please do get in touch today.